What is a US virtual phone number, and why do you need one?
A USA virtual phone number is a number that isn’t bound to a specific physical phone line or location.
It’s a virtual number that allows businesses to make and receive calls from any location. Here’s why you should get one:
- A USA virtual phone number can help businesses establish a local presence in the United States and expand business easily.
- As businesses can appear local, they can build trust and gain credibility.
- US virtual numbers are affordable & flexible compared to the physical business phone setup.
- Portability is extremely easy and quick.
- Virtual US phone numbers come with a system to manage your communication logs and timeline.
virtual phone number usa
What are a few types of US virtual phone numbers?
USA virtual phone numbers may look different based on the state or location,
but they have two main types. Take a look:
Local US Phone Numbers
The local numbers have a specific dial-code as per the city or areas codes.
Toll-Free US Phone Numbers
Toll-Free numbers are free of charge for callers. Businesses bear the cost of incoming calls.
Some familiar Toll-Free codes are 800, 888, 877, 866, 855, 844, and 833.
3-step process to get a virtual number for USA
How to buy a USA virtual phone number?
Getting started with a virtual US phone number is as easy as it gets. You can start making and receiving calls in
three easy steps.
Sign-up to a virtual phone system or a CRM like Salesmate
Purchase your favorite local or toll-free number
Instantly start making/receiving calls in the US
TOP virtual phone number providers
Top software to buy US virtual phone numbers
There are many virtual phone systems available in the market today.
However, finding a system that’s right for your business can be a hectic task.
Take a look at the top players with a quick comparison.
| Features |  |
 |
 |
 |
 |
|---|---|---|---|---|---|
| Ideal For | Small Business, Mid-scale Business, Enterprise | Small Business, Mid-scale Business, Enterprise | Mid-scale Business, Enterprise | Mid-scale Business, Enterprise | Small Business, Mid-scale Business, Enterprise |
| Mobile App | Yes | Yes | Yes | Yes | Yes |
| Is it a CRM? | Yes | No | No | No | No |
| is it a Marketing Automation Platform? | Yes | No | No | No | No |
| Pricing | Starts from $23/user/month | Starts from $12.99/user/month | Starts from $24/user/month | Starts from $28/month | Starts from $18.95/user/month |
Get a US virtual number from a CRM provider
Why should you buy USA virtual phone number
from a CRM provider like Salesmate?
CRM with a built-in virtual phone system eliminates the struggle of juggling multiple third-party tools
and enables a more seamless and cost-effective solution for growing businesses.
It easily connects you with prospects and allows you to take immediate action and
start nurturing them right away, all in one ecosystem.
Automatically collect and score leads in the same system
You need a lot of manual work when you use separate systems for lead collection and communication.
You have to manually import data from one system to another, every time. But that’s not the case when you get your US virtual number from Salesmate CRM.
Click-to-call prospects and log entries automatically
With Salesmate’s advanced Built-in Phone System, you can connect with prospects instantly with click-to-call and Salesmate will automatically log entries for these contacts.
2X calling productivity with Power Dialer
Manually calling multiple numbers one after another is a simple waste of time. With Salesmate Power Dialer, you can automate dialing and focus on conversations.
Call forwarding and transferring
Want to forward calls to your personal number? Possible with Salesmate.
Meanwhile, you can also transfer calls to your colleagues who can help a customer better.
Record calls for education
Call recording is among the top tools for training and education. Salesmate gives you crystal-clear recordings of all your calls for deeper customer analysis.
Manage prospect progress through timelines
You’d always want to see the history of the prospect before you start dialing.
You’d want to know how many calls have been made, their status, and where they fall in the buyer’s journey. Salesmate takes care of it using the Contact Timeline.
Assign leads and conversations to teammates automatically
Assign high-value leads and conversations to teammates and automatically maintain a transparent workflow!
And so much more...
Salesmate offers a bunch of other offerings like Voicemail Drop, Custom Greetings, Call Hold Music, Notes, etc.
calculate calling cost
How much does it cost to get a
US virtual phone number in Salesmate?
Need to know how much you’re going to spend on calling prospects?
We’ve got you covered! Try this calculator.
USA virtual phone numbers availability
Get US virtual phone number
for these states at the best price
USA virtual phone number is available for all the American states. From Alabama to Wyoming, connect
with your potential clients, anywhere across the USA.
- Alabama
- Hawaii
- Massachusetts
- New Mexico
- South Dakota
- Alaska
- Idaho
- Michigan
- New York
- Tennessee
- Arizona
- Illinois
- Minnesota
- North Carolina
- Texas
- Arkansas
- Indiana
- Mississippi
- North Dakota
- Utah
- California
- Iowa
- Missouri
- Ohio
- Vermont
- Colorado
- Kansas
- Montana
- Oklahoma
- Virginia
- Connecticut
- Kentucky
- Nebraska
- Oregon
- Washington
- Delaware
- Louisiana
- Nevada
- Pennsylvania
- West Virginia
- Florida
- Maine
- New Hampshire
- Rhode Island
- Wisconsin
- Georgia
- Maryland
- New Jersey
- South Carolina
- Wyoming
What else do
you get from purchasing a US virtual phone number from Salesmate?
- Top-rated CRM & Automation Platform
- Excellent reporting to gain deeper insights into teams and business performance
- Industry-best automation capabilities that can simplify the entire day of your team
- A single platform for marketing, sales, and customer success
- Design extra-ordinary customer experiences using a unified platform
Experience Salesmate for 15 days, completely free!
Use the phone system and all the other CRM features completely free. No credit cards are needed!
Frequently Asked Questions
Did we read your mind?
Find answers to important questions.
What is a USA virtual phone number and how can it benefit my business?
A USA virtual phone number is a number that uses internet-based VoIP technology to enable you to make and receive calls without the need for traditional phone lines.
This feature will allow your business to offer a local area code or toll-free number, simplifying customers’ contact process.
The benefits of using a virtual mobile phone number USA include cost savings, increased flexibility, a professional appearance, and the ability to make and receive calls and text messages on multiple devices.
Which state's US virtual phone number can i buy using Salesmate?
You can buy US virtual phone numbers for the following states:Â
- AlabamaÂ
- AlaskaÂ
- ArizonaÂ
- ArkansasÂ
- CaliforniaÂ
- ColoradoÂ
- ConnecticutÂ
- DelawareÂ
- FloridaÂ
- GeorgiaÂ
- HawaiiÂ
- IdahoÂ
- IllinoisÂ
- IndianaÂ
- IowaÂ
- KansasÂ
- KentuckyÂ
- LouisianaÂ
- MaineÂ
- MarylandÂ
- MassachusettsÂ
- MichiganÂ
- MinnesotaÂ
- MississippiÂ
- MissouriÂ
- MontanaÂ
- NebraskaÂ
- NevadaÂ
- New HampshireÂ
- New JerseyÂ
- New MexicoÂ
- New YorkÂ
- North CarolinaÂ
- North DakotaÂ
- OhioÂ
- OklahomaÂ
- OregonÂ
- PennsylvaniaÂ
- Rhode IslandÂ
- South CarolinaÂ
- South DakotaÂ
- TennesseeÂ
- TexasÂ
- UtahÂ
- VermontÂ
- VirginiaÂ
- WashingtonÂ
- West VirginiaÂ
- WisconsinÂ
- WyomingÂ
How to buy or get US virtual phone number?
To get a US virtual phone number, follow these steps:
- Choose and buy USA virtual phone number from a reputable provider, such as Salesmate.
- Sign up for an account and select a suitable pricing plan.
- Pick a US area code or toll-free number based on your needs.
- Complete the setup process, including call forwarding and additional features.
- Start using your new US virtual phone number for business communication.
How can I set up a US virtual phone number for my company?
To set up a virtual phone number USA for your company, you need to choose a reliable virtual phone number provider.
Once you have selected a provider, you can buy US virtual phone number, choose the desired local area code or city-specific dial code, and follow the setup process provided by the provider.
This typically involves creating an account, buying subscription as per your calling and texting needs, start making & receiving calls.
What features are available with a virtual US phone number service?
A US virtual phone number service offers various features to enhance your business communication, such as:
1. Call forwarding:Â This functionality enables the routing of incoming calls to various phone numbers or devices according to specific guidelines, guaranteeing that callers connect with the relevant individual or department.
2. Call recording: Record and store your business calls for quality assurance, training, or compliance purposes. This feature helps you monitor your team’s performance and maintain a record of important conversations.
3. Voicemail: Set up a voicemail system for your virtual US phone number with SMS, allowing callers to leave messages when you’re unavailable. You can customize your greeting and receive voicemail notifications via email.
4. Texting (SMS) capabilities:Â Send and receive text messages using your United Sates virtual number, enabling seamless communication with customers and team members through both calls and text messages. You can also send bulk texts in case of offers and promotions to your prospects or customers using a US virtual phone number with an SMS feature.
5. Call routing:Â Automatically route incoming calls to the right person or department based on predetermined rules, such as time of day or caller location. This ensures efficient handling of customer inquiries and improves overall communication.
6. Auto-attendant:Â Set up a virtual receptionist to greet callers and guide them through a menu of options, directing them to the appropriate department or individual without the need for manual intervention.
7. Custom caller ID:Â Display your business name or a specific department when making outgoing calls from your virtual US phone number, providing a more professional appearance to your customers.
How do I choose the right provider for my USA virtual phone number?
To choose the right provider for your United States virtual phone number, consider the following factors:
1. Pricing and plans:Â Compare the pricing and plans offered by different providers, including any set up fees, monthly subscription costs, and additional charges for features or services.
2. Features:Â Evaluate the features offered by each provider, such as call forwarding, call recording, SMS capabilities, and auto-attendant, to ensure they meet your business needs.
3. Reliability and call quality: Research the provider’s reputation for reliability and call quality, as this will directly impact your customer communication experience.
4. Customer support:Â Look for a provider that offers responsive and helpful customer support, as this will be crucial if you encounter any issues or need assistance with your virtual phone number.
5. Number portability:Â Ensure the provider supports number porting if you plan to transfer your existing phone number to a virtual phone system.
What security features should I look for in a virtual phone number provider?
When choosing a virtual phone number provider, consider the following security features:Â
- Ensure the provider uses strong encryption protocols to protect your calls and messages from unauthorized access.
- Look for providers that comply with relevant data protection and privacy regulations, such as GDPR and HIPAA, to ensure your business communication adheres to industry standards.
- Select a provider that offers access control options, allowing you to manage permissions and restrict access to your virtual phone system based on user roles or specific devices.
- Choose a provider that regularly updates its security measures and infrastructure to protect against emerging threats and vulnerabilities.
- Opt for a provider that supports 2FA, adding an extra layer of security to your account by requiring users to provide a second form of verification when logging in.
Is it possible to have multiple virtual USA phone numbers for my business?
Yes, your business can have multiple virtual USA phone numbers through Salesmate.io. This allows you to assign different numbers for various departments or team members, providing a more organized and efficient communication system.
My business couldn’t live without Salesmate. We use it as our sole CRM and phone system for our company. And, I love how each user has a dedicated phone number, so all communication stays inside the CRM.
We have eliminated all other complex systems we were using. Our business processes have gone from long and stressful to easy, fast and fun!